WHITE
OAK LADIES GOLF ASSOCIATION
CONSTITUTION
Article
I - NAME
The
name of this club shall be: White Oak Ladies Golf Association.
Article
II - OBJECTIVE
Section
1: To promote the interest of the women of this association in golf and
to protect the interest of its members.
Section
2: To bring about a spirit of cooperation between this and other golf
clubs.
Section
3: To extend the facilities and golf opportunity, both social and
recreational, to the women of all Canongate clubs.
Article
III - MEMBERSHIP
Section
1: Membership in the White Oak Ladies Golf Association shall be open to
any lady who is a member of a Canongate club.
Section
2: Acceptance of membership in the Association shall bind each member to
abide by the Constitution and Bylaws of the Association and to accept all
decisions made by the White Oak Ladies Golf Association.
Article IV - OFFICERS
The officers of this Association shall be the President, Vice
President, Secretary, Treasurer, Corresponding Secretary and shall be members
of the White Oak Ladies Golf Association.
Article
V - ELECTION OF OFFICERS
Section
1: Nominations for office shall be made by the nominating committee
consisting of four (4) members appointed by the President in
September. This committee shall prepare a slate of officers to be
presented and voted upon at the Fall meeting.
Section
2: Nominations for any office of the Association may also be presented
from the floor.
Section
3: The new officers shall be installed at the December meeting and shall
immediately assume their duties.
Article
VI - GOVERNMENT
Section
1: The management of the affairs, property, and policy of this
Association shall be governed by the Board of Directors. The officers, Chairman,
and play day Chairman shall constitute the Board of Directors. The Board shall
meet at the call of the President at least twice (2) annually. A majority
shall constitute a quorum, and decisions shall be decided by a two-thirds (2/3)
vote. The president will be a non-voting member of the board except if
necessary to break a tie vote. In the event of Co-chair persons’ of play
day, this position will have one vote as a member of the board.
Section
2: The Board of Directors shall prepare a budget in February for
presentation to the membership in March.
Article
VII - DUTIES OF OFFICERS
Section
1: The president shall preside at all meetings of the Association.
She shall appoint any necessary committees and name a Chairman for all standing
committees. She shall read or shall have read all communications of
interest to the members. She is a non-voting member of all committees
except the nominating committee.
Section
2: The Vice President shall perform the duties of the President in her
absence and shall act in an advisory capacity at all times. Should the
President’s chair be vacant for any reason, she shall become President for the
unexpired term. She shall serve as the Association Parliamentarian, unless a meeting Parliamentarian has been appointed by the presiding
President. The Vice President will also serve on the Tournament
Committee in advisory capacity.
Section
3: The Secretary shall keep a correct record of the proceedings of all
meetings of the Association and the Board of directors. She shall keep a
record of the name, address, and phone number of all members. She shall
preserve in a permanent file all records and letters of value to her successor
at the close of her term of office. A minute book will be maintained and passed to her successor.
Section 3a: The Corresponding Secretary will maintain an electronic
directory of all members, including phone numbers and email address for the
purpose of regular communications with the members. All correspondence with the membership will
be sent from the CS by written, posted or email distribution. The CS will work
closely with the Secretary to maintain an up to date directory of all members. The
Corresponding Secretary will serve as the Communications Committee Chairperson.
Section
4: The treasurer shall keep all monies and keep an accurate account of
same. She shall keep a correct role of members with their standing of
dues, fees, etc. She is authorized to sign checks and pay
debts. In the absence of the Treasurer, the President shall sign checks
for any immediate need of the Association.
Section
5: The Chairman of the Board will be the Association’s past president. The
duties of the Chairman will be to assist the President in the capacity of
advisor. The Chairman will not have a
vote in the board meetings.
Section
6: The term of office shall be for one (1) year and the officer shall not be
eligible for the same office for more than two (2) consecutive terms. In
the event an officer resigns, or vacates the office permanently, the President
shall appoint a successor subject to the approval of the Board of Directors.
Article
VIII - MEETINGS
Section
1: The President, or in her absence the Vice President, shall call a
regular meeting of the Association on the first and last play day month of the
year. Additional meetings shall be called at the President’s discretion.
Section
2: Thursday shall be designated as the official Play Day of the
Association.
Section
3: Official business of the Association cannot be transacted unless the
majority of those present in the meeting are in agreement.
Section
4: Robert’s Rules of Order, New and Revised, shall govern all
meetings. It is the duty of the Parliamentarian to enforce Robert’s Rules
of Order at all meetings of the Association.
A Parliamentarian will appointed at each general meeting and board
meeting by the presiding president.
Article
IX - TOURNAMENTS
Section
1: U.S.G.A. rules shall govern all play with allowance for local club
rules.
Section
2: Major tournaments are defined as the Memorial Handicap Tournament, the
WOLGA Championship Tournament, and any other tournament so designated by the
President.
Section
3: Only members of good standing, dues paid, with an established U.S.G.A.
handicap (GHIN), having participated in four (4) play days prior to the
tournament are eligible to participate in any major tournament. The
Tournament Committee, with the approval of the Board of Directors, can reduce
the number of required play days for the first tournament if bad weather,
course conditions, or any other condition has limited the number of play days
completed.
Section
4: A maximum handicap of 36 shall be allowed for major tournaments.
Section
5: The type of competition and prizes shall be determined by the
Tournament
Chairman and the Vice-President.
Section 6: Members who play in Mid GA or West GA Play Days on a WOLGA Play Days will receive credit for playing the WOLGA Play Day.
Article
X - AMENDMENTS
Amendments
to the Constitution may be proposed at any regular or special meeting of the
general membership. Amendments may be adopted by a two-thirds (2/3)
majority of the membership present and voting at any meeting of the
Association, providing the proposed amendment(s) have been posted at least one
(1) month prior to voting or ten (10) days written notice was given to each
member prior to voting.
REVISED AND AMENDED - March 2, 1989; March 2, 1994; May
2, 1994; March 6, 1997; March 4, 1999; October 2002;
May 22, 2003, March 25, 2004, March 2, 2017, May 9, 2018, March 5, 2020; March 16, 2024
BY LAWS
Article
I - DUES
Section
1: The annual dues shall be payable on or before the March meeting.
Section
2: Any changes in the amount of annual dues shall be established by a
two-thirds (2/3) vote of the Board of Directors at the February meeting.
It is the responsibility of the Secretary and her committee to notify the
membership based on the previous year’s membership roster.
Article
II - GUEST DAYS
Guest
days shall be the second Thursday of each month. The greens fees are
waived to all guests that are not members of associate clubs. The guest
will pay for the cart and may participate in the Play Day pots and prizes.
Article
III - COMMITTEES
Section
1: It shall be the duty of the President as soon as possible after her
election to appoint the Chairman of the standing committees and other
designated committees as may become necessary.
Section
2: The standing committees shall be: Tournaments and Rules, Play Day,
Communications, Sunshine, Ways and Means, and West Georgia.
Section
3: Tournament and Rules Chairman shall schedule all tournament events
(including the Memorial Handicap Tournament and the WOLGA Championship
Tournament) other than Play Day. She shall also be Club Rules Chairman.
Section
4: Play Day Chairman and committee shall schedule, plan, and conduct all
Play Days.
Section
5: West Georgia Chairman shall be responsible for notifying all ladies of
the activities of the West Georgia Association. She shall also be
responsible for hosting any tournament the West Georgia Association shall have
at our club.
Section
6: The Sunshine Committee will send greetings and condolences on behalf of the
Association. See Article IV for financial info.
Section
7: The Communications Chairman will handle all written and digital
communications on behalf of the association.
Section
8: The Ways and Means Committee shall be responsible for planning activities to
raise funds for the Association
Article
IV - FINANCES
Section
1: No member of the Association shall contract or cause to be made in the
name of the Association any debt of any nature whatsoever, without first
receiving proper authorization by a majority vote of the Board of Directors.
Section
2: The Sunshine Committee shall send cards to members who are sick.
An appropriate gift shall be sent when the member herself is
hospitalized. In the event of a member’s death or the death of her
spouse, a charitable contribution may be sent not to exceed $50.00. Other
cards may be sent at the discretion of the Sunshine Committee.
Section
3: The Ways and Means Committee shall be responsible for planning
activities to raise funds for the Association. Every member has the
responsibility to assist with the fund raising events when possible.
Article
V - ORDER OF BUSINESS
The
following order of business shall be observed at the regular meeting:
(1)
Secretary’s Report; (2) Treasurer’s Report; (3) Correspondence;
(4)
Committee Chairman Reports; (5) Old Business; (6) New Business;
(7)`Election
of Officers (Fall Meeting); and (8) Installation of Officers (December
Meeting).
Article
VI
AMENDMENTS
These
Bylaws may be amended at any General meeting of the Association by a majority
vote of those present and voting, providing that proposed amendments have been
submitted to the Board of Directors and the membership at least fourteen (14)
days prior to the voting.
REVISED
AND AMENDED: March 2, 1989; March 2, 1994: May 2, 1996;
March 6, 1997; March 4, 1999, October 2002, March 25, 2004, March 4, 2010,
March 2, 2017, May 9, 2018, March 5, 2020.
